Office Admin

Time added: 03.11.2020
Description:

ATL have an exciting opportunity for an Office Administrator to join the team. The successful candidate will ensure that they work efficiently and effectively prioritising their own workload and supporting the business across all levels of seniority.

Main Duties

  • Responsible for general reception duties including welcoming guests and attending to contractors
  • Setting up the boardroom for meetings
  • Assist with the preparations for management meetings and taking minutes
  • Answering telephone calls and directing them to the correct person or department
  • Assist with the administration for key customer accounts
  • Approving timesheets
  • Ownership of stationery for the business
  • Finance - assist with matching invoices and delivery notes in Factory Master
  • Finance - cover supplier payments in times of absence
  • Purchasing - Assist with MRP and raising purchase orders
  • Sales - assisting the Sales Team with administration and system updates
  • Checking and processing all Customer Purchase Orders within the system, ensuring accuracy is maintained at all times
  • Assist with invoicing and shipping arrangements
  • Booking travel arrangements
  • Provide HR with Health and Safety Packs for Inductions for new starters
  • Cross-skilling with other admin roles in order to support other departments where required

Other jobs within your capabilities may be requested from time-to-time including any other role that you possess experience in that the Company may require you to fulfil.

Responsibilities & Competences

  • Maintain confidentiality at all times;
  • Must have strong attention to detail;
  • Be a self-starter and able to hit the ground running;
  • Ownership of administration tasks from start to finish, demonstrating an ability to problem solve and think fast;
  • Able to achieve set deadlines;
  • Proficient in MS Office;
  • Ability to manage workload;
  • Experience in minute taking;
  • Be able to use their initiative to keep all processes moving.

Job Requirements

  • English spoken and written, fluently;
  • 2 years of relevant professional experience, preferred;
  • Experience of taking minutes;
  • Experience of ISO9001 QMS;
  • Experience with Microsoft Office Suite

Salary Package

  • Competitive Salary depending on experience
  • Generous Pension Scheme
  • 28 days annual leave (incl. bank holidays) increasing to 36 days with service
  • Holiday purchase scheme option
  • Company sickness pay
  • 40 hours per week (Monday to Friday)
  • Free parking
  • Central location
  • Good transport links

Apply Now

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